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New York Apostille

Apostille from New York Secretary of State

New York apostille certificates can only be issued in the state of New York, by the office of the secretary of state of New York.
We advise that you call the apostille office, describe your document to make sure that they are ready for apostille.

Prepare an envelope and include all the following items:

All documents required apostille.
The completed request form must be included with your document.
Check or Money Order Payable to: "New York Secretary of State"
(You may also pay by credit Card)
Prepaid return envelope.

Send the package to the following address:

State of New York
99 Washington Avenue, 6th Floor
Albany, New York 12201

Telephone: (518) 474-4429
Email:

New York Apostille form is required

An Apostille may be affixed to original documents issued in the State of New York and bearing an official signature and seal of a valid commissioned notary public, current New York State Registrar, probate judge, or any document issued by one of the departments of the State of New York. Please find below a list of all the different departments of the State of New York.

New York Department of Buildings
New York Department of Consumer Affairs
New York Department of Environmental Protection
New York Department of Finance
New York Department of Health
New York Department of Housing Preservation and Development
New York Department of Sanitation
New York Independent Budget Office of New York City
New York Landmarks Preservation Commission
New York New York City Housing Authority
New York NYC: Office of Management and Budget
New York NYC: Economic Development Corporation
New York NYC: School Construction Authority
New York Office of Labor Relations
New York

The Apostille certification only certify the capacity of the person who has signed the public document, and the authenticity of the signature. An Apostille certification does not certify the content of the public document to which it relates.

Documents issued by a different state can not be apostilled by the State of New York. They must be apostilled from the same issuing state. Documents issued by the Federal government for individuals or companies located in New York must obtain the Apostille from the U.S. Department of State.

To order an Apostille, you must include a "Submittal Form" with your request. To download the State of New York form please click here. Complete the form and attach it with your document (s).

Apostille Services for Federal Documents.

The Secretary of State of New York will only issue an Apostille strictly for use in Hague Participating Countries. All documents issued for Non-Hague Participating Countries will be certified, not apostilled.

Apostille services are not necessary within the United States or any of its territories or possessions; Therefore the Secretary of State of New York will not issue an Apostille for use in American Samoa, Guam, the Northern Mariana Islands, Puerto Rico and the U.S. Virgin Islands. New York Secretary of State charges $10 per document. A document may have multiple pages.

Apostille service processing time is 4 business days.

Frequently Asked Questions about New York Apostille

1. Which documents are eligible for Apostille New York Services?

New York corporate and federal documents are acceptable for the apostille service from US apostille. We may provide expedited authentication services for New York certifications from the MD Secretary of State within just One Business Day. Please, contact our customer service for confirmation first.

Examples of New York Corporate documents:

2. Does US apostille authenticate any other New York Documents?

US apostille authenticates federal documents issued in New York from the US Department of State in Washington DC. Examples of Federal agencies are:

3.Where do I obtain certified copies of vital records such as certificates of birth, death and marriage from the state of New York?

Vital Records can be obtained by contacting your Town Clerk or the Department of Public Health, Vital Records Unit.

4. In which country may I use an Apostille issued by the state New York?

New York Apostille is acceptable for all types of New York documents destined for use in one of the Hague Convention Participating Countries .
Click here to see a list of all Apostille countries

6.Do I need to obtain an Embassy Legalization for a document issued in the state of New York?

All Non-Hague Convention Participating Countries require a regular certification for all documents issued in the state of New York. Furthermore, these documents must be authenticated by the U.S. Department of State and legalized by the embassy of the destination foreign country.

7.How will the state of New York return the apostille back to me?

If you provide a prepaid shipping label for FedEx, UPS, or the US Postal Service, the State of New York will return it using that method.

8.What documents can I have apostille?

The State of New York can only apostille documents signed by an New York state public official. Such as:

Apostille for New York Notaries Public documents.
Apostille for Town Clerks documents.
Apostille for Local Registrars of Vital Statistics documents.
Apostille for Clerks and Assistant Clerks of the Superior and Probate Courts documents.
Apostille for Commissioners of New York State Agencies documents.

9. What documents CANNOT be apostilled?

Apostille for documents signed by an out-of-state notary.
Apostille for documents issued by the federal government. These documents need to be submitted to the U.S. State Department.
Out-of-state vital records or court documents Apostille. These documents need to be submitted to the issuing state.
Out-of-state school transcripts Apostille. These documents must be apostilled by the state in which the school is located.

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